Personal Assistant to the Director

The PA to the Director will provide administrative, organisational and communication support to help the Director manage day-to-day operations of the charity. This role helps ensure efficient running of SPIN’s activities, supports engagement with volunteers and members, and contributes to the overall effectiveness of the organisation.

Key Responsibilities

• Support the Director with administration and general organisation.
• Communicate with volunteers regarding delegated tasks, meetings and shared information.
• Assist with office bookings and manage the office space (typically on Fridays).
• Support with SPIN accounts relating to both members and volunteers (basic financial tracking, expenses, updates).
• Prepare agendas and take accurate minutes at committee or volunteer meetings.
• Upload and update information on social media, website and member directories.
• Conduct basic research on behalf of the Director or members.
• Other tasks as needed.

Benefits

• A varied role offering excellent experience within a charity environment.
• A valuable stepping stone into work in the community and voluntary sector and the NHS.
• Professional references provided after a period of consistent volunteering.
• Opportunity to learn new skills and systems.
• Access to training opportunities where available.
• Travel and subsistence expenses reimbursed when working in the office all day.
• Being part of a supportive team helping local families and making a difference in our community.

Practical Considerations

• SPIN’s office is located in central Brighton (full details on our website under "Volunteering for SPIN").
• Volunteers will need their own laptop for both office and home-based work.
• Internet access required for home working.
• Free refreshments in office
  

Support Disabled

Disabled Access The office is accessed on the ground floor with lifts to 4th floor. There are disabled toilet facilities immediately outside lift and near the office.

Skills

• Confident computer skills, including Outlook, Word and Excel
• Ability to organise tasks, prioritise and manage time effectively
• Strong communication and interpersonal skills
• Comfortable learning new systems and procedures
• Proactive, adaptable and happy to work independently as well as in a team
• Experience taking minutes of meetings
• Good attention to detail
• Excellent time management

When do I need to be available?

Details	Volunteers currently meet once per week on a Friday, so availability on Fridays is essential. Some flexibility is required, as office space must be booked in advance. Some communication tasks (e.g., emails) will need to be undertaken from home during the week.

	Morning	Afternoon	Evening
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday

Register your Interest